Employment Types & Pay #
urhere is designed to manage diverse workforces with various employment types and salary/wage calculation options. Firstly, employment type options are casual, part-time and full-time. Secondly, employees pay options are yearly salary, flat rate per hour, pay template or Enterprise Agreement. There is also an option to have employees with ‘no salary calculation’. While many customers choose to use a payroll or accounting platform, setting up the wage calculations for employees delivers accurate financial metrics visible across urhere in real-time. The benefit for managers is being able to make smarter decisions during the planning and operational stages.
Employment & Salary Configuration #
Configuring an employees wages has two layers:
1. Pay Templates. Pay Templates are a set of pay rules that can be applied to a broad set of employees. The Pay Rule Engine facilitates employees wages that are variable, based on the day, time of day, length of shift, total hours within a working period and more. Pay Rule calculations can be layered applying a respective multiplier of a base rate. The creation and modification of Pay Templates are available across the entire organisation, allowing you to then choose which employees are allocated to a Pay Template.
2. Individual Employee. An individual’s wages can be determined by allocating them to an existing Pay Template (as above) OR nominating either yearly salary, flat rate per hour or no salary calculation method. All the employment types and wage calculations for an individual can be edited at any point in time (see Employee Manage).
urhere also allows a manager to edit any applied wages, Pay Rules and Pay Rates within the Timesheet Approval interface. Providing the manager the option to make various discretionary changes, if required.
How to create a Pay Template #
Pay Templates are managed under My Business/Platform Settings/Pay Templates. To create a new Pay Template simply click on the + New Template button.
The initial step is naming the template, adding any export code (optional) and confirming a base rate for the template and clicking save & continue. This base rate can be amended at the employee level, for employees allocated to this Pay Template.
Once the Pay Template is saved the option to add Pay Rules will be available. Click + Add Rule to start to build the Pay Template.
Pay Templates can be created with any combination of Pay Rules to reflect the simply and complex wage structures.
The Pay Rule Engine adds each rule by defining the name, active when, applicable days and times, flag as ordinary hours, overtime or overtime plus, choose active or inactive and set the respective base rate multiplier. Each individual Pay Rule can be modified at any point in time.
After creating any Pay Rule simply press save and a summary of all Pay Rules is available within the Pay Template – as below.
Create all the Pay Rules to align with your employee’s wages structure. A Pay Templates Pay Rules MUST cover every day and hour of the week to be effective. That is a combination of all Pay Rules must apply to any hour of any day, otherwise, the Pay Engine calculation will defer the wages to zero.
Allocating a Pay Template to an Employee #
Once you have created a Pay Template it is available to apply to any employee. There are a number of options to nominate a Pay Template under ‘manage employees’.
- Go to the Schedule and select ‘Profile’ next to the respective employees name
- Go to My Business/Employees and click on ‘manage’ next to the respective employee name
- Go to Dashboard and click on ‘Manage & Add Employees’ and select ‘manage’ next to the respective employee name
In the Employee, select Employment & Salary and click on “edit Employment & Salary”
Select “Pay Template” in salary type and allocate an existing Pay Template by selecting the respective Pay Template in the linked Pay Template dropdown menu.
The Pay Template base rate will present itself for the manager to change or accept, then selecting ‘update.
The employee summary will then confirm the employee’s Pay Template and applicable base rate.
Checking a Pay Template calculations #
After creating a Pay Template it is recommended to test the set-up. Go to Schedule and add one-hour shifts across various days and times. Allowing you to view the respective wage calculations for alignment with the employee entitlements. As each shift will provide a simply wage summary in each shift for comparison.
For a complicated wage structures it is recommended you create shifts that overlap with various Pay Rules. For example a length of shift that results in applicable overtime.
Employee level Pay Configuration #
Aside from using Pay Templates, setting an employee to either a yearly salary, a flat rate per hour or no salary calculation method is simple. Go to My Business/Employee and select ‘manage’ next to the respective employee and select the Employment & Salary tab.
Nominate the Employment Basis selecting Casual, Full Time or Part Time and adjust the Estimated weekly hours (if required).
Next nominate the Salary Type selecting Pay Template (as above), Flat Hourly Rate, Yearly Salary or No Salary Calculation.
If you have set up a Pay Period (see Platform Setting Pay Period) select a pay period. Otherwise, set the respective hourly rate or yearly salary and press update.
Yearly salary: urhere converts yearly salaries into an hourly rate across the platform. Timesheets will reflect hours x wage per hour rate.
