Rostering Software for Australian Businesses | Urhere

The complete scheduling system for shift-based teams

Urhere's schedule is the operational hub for your business — draft and publish shifts, track labour costs, see who has shown up in real time, handle swap requests, and run end-of-shift surveys. All in one place, on desktop and the Urhere mobile app.

What you can do

Build, manage, and publish rosters with full control

From first draft to published schedule — everything in one system.

Multiple calendar views

7-day, 14-day, and monthly roster views. Group by area, employee, or day timeline and switch between them instantly. Your preferred view is saved.

Drag, copy, and paste shifts

Move shifts between employees or days, copy a full week for one employee, or paste the whole roster to another period — no rebuilding from scratch.

Recurring shifts and leave

Set repeat patterns for regular shifts and leave directly in the shift modal. Overnight shifts are handled automatically with end-date labelling.

Open and offered shifts

Create unassigned shifts employees can claim, or offer shifts to specific staff or anyone matching a skill filter — with live tracking of accepted, declined, and pending responses.

Bulk actions and templates

Select, publish, delete, or reassign shifts in bulk. Save any selection of shifts as a named template and load it into any week in one action.

Draft and publish when ready

Shifts sit as drafts until you publish. Staff only see their schedule once you decide it is ready — no accidental early sends, no half-built rosters going out.

Labour cost and sales tracking

Enter daily sales targets and actuals per location. Track scheduled and actual labour cost as a percentage of sales — right alongside the roster, not buried in a report.

Warnings and insights panel

Automatic detection of shift clashes, contract hour breaches, and unpublished drafts before they become problems on the floor. Roster readiness score shows how complete the week is.

End-of-shift surveys

Configurable surveys sent automatically when a shift ends. Use them for shift feedback, safety sign-offs, incident reporting, or daily check-ins. Responses sit on the completed shift record.

Turn your roster into a live operations view

Most rosters are only useful before the day starts. Urhere keeps the roster live, showing who has arrived, who is on break, who is late, who has not shown up, and where overtime is starting to build.

Managers can act while there is still time to fix the problem.

Live clock-in, break, late, no-show and overtime status
Status filters to focus on the people who need attention
No separate dashboard required — it all happens on the roster

Turn your roster into a live operations view

Build or adjust the entire roster in plain language

The AI roster assistant is available from the schedule toolbar. Describe what you need — "Give all casuals five morning shifts next week" or "Apply the weekday template and fill the gaps with available staff" — and the AI generates a full proposal showing exactly what will change before anything is saved.

Nothing is applied without your review. The assistant works with your existing employees, areas, and saved templates, so proposals are ready to use, not generic suggestions you still have to fix.

Available directly from the schedule toolbar — no separate interface
Generates a complete shift proposal with a review step before any changes are made
Works with your actual team, areas, roles, and saved templates
Managers confirm the proposal before the roster updates

Build or adjust the entire roster in plain language

Swap requests, offer claims, and leave approvals — all in one place

An animated badge on the schedule toolbar alerts you the moment a swap, open shift claim, or leave request needs attention. Open the review panel to approve or decline everything in one go — no tracking down individual messages.

Shift swaps require both employees to agree before the request reaches you, so you only see requests that are already settled between the people involved.

Animated live badge on the toolbar when requests are waiting
Approve or decline all pending requests from a single panel
Shift swaps require mutual employee agreement before escalating to manager
Approved changes update the roster and notify staff automatically

Swap requests, offer claims, and leave approvals — all in one place

Roster from your desk or your phone

Full roster management on desktop

Drag-and-drop rostering with multi-day views, grouping modes, bulk actions, labour cost tracking, and the AI assistant. The complete feature set lives on desktop.

Manage shifts from your phone

The Urhere manager app lets you view, create, and edit shifts from anywhere. Browse employee availability grouped by available, unavailable, or over their work profile before assigning anyone.

Approve requests on the go

Shift swaps, open shift claims, and leave requests land in your manager app with push notifications. Approve or decline without being at a computer.

Common questions about rostering software

Rostering software lets managers build, publish and manage staff schedules online. Instead of spreadsheets or whiteboards, you create shifts in the system, assign staff and publish a schedule that employees can view from their phones. It connects to time tracking and payroll so the same data flows through the whole workflow.

Yes. Urhere supports multiple locations from a single account. You can build and view rosters per location, or switch between locations from the toolbar. Managers can be given access to one or more locations depending on their role.

Employees view their roster in the Urhere mobile app. When a roster is published or updated, they receive a push notification. They can see their shifts, confirm availability, and request changes without you having to send a message to every person.

Yes. When staff clock in, Urhere compares the actual time to the rostered shift and builds a timesheet automatically. Managers review and approve before sending to payroll. There is no manual re-entry.

Yes. You can roster a mix of full-time, part-time and casual employees in the same view. Availability, work profile hours, and leave are all visible regardless of employment type.

Yes. Employees request to swap or give away shifts through the app. Both employees must agree before the request reaches the manager — so you are only reviewing requests that are already settled between the people involved. Approved changes update the roster automatically.

Yes. You can enter daily sales targets and actuals per location. Urhere tracks scheduled and actual labour cost as a percentage of sales so you can see whether your staffing is in line with your revenue — directly on the schedule, not buried in a separate report.

The AI assistant lets you describe what you want in plain language — for example, "fill all open morning shifts with available casuals" or "copy last week and remove Sunday shifts". It generates a full proposal showing exactly what shifts will be created or changed, with a review step before anything is applied. It works with your existing employees, areas, and saved templates.

Yes. Shifts sit as drafts until you publish. Employees only see their shifts after you publish, so you can build, review, and adjust the roster over multiple sessions before releasing it to the team.

End-of-shift surveys are sent automatically when a shift ends. Managers configure the questions per location. Common uses include shift feedback, safety sign-offs, incident reporting, and daily check-ins. Responses appear directly on the completed shift record.

Also part of Urhere

Rostering software for shift-based teams