Aged Care

Roster and manage your aged care workforce

Manage carers, nursing and support staff rosters, track attendance and approve timesheets — with the coverage visibility aged care requires.

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Today's attendance

Mila's Moonshine

Mon 11 May

5 staff rostered

Jamie M.

Clocked in 9:02 AM

Clocked in

Sam R.

Break since 12:30 PM

On break

Kim L.

Rostered 9:00 AM

Late

Tom P.

Rostered 10:00 AM

Not clocked in

Alex L.

2:00 PM – 6:00 PM shift

Clocked in

Review attendance Open timesheets →

Reliable coverage across every shift, every day

In aged care, every shift matters. Managers need to know who is on the floor before gaps become harder to fill. Urhere gives managers real-time visibility over attendance, a clear picture of leave and availability when building rosters, and a clean timesheet approval process that prepares payroll data without manual re-entry.

Workforce problems

Reliable rostering for aged care teams

Coverage is critical in aged care. Urhere gives managers the tools to stay on top of it.

Roster across care and support roles

Build rosters for carers, nurses, activity staff and administration from one system.

See who has clocked in

Live attendance view shows which staff are on shift across your facility or home care locations right now.

Manage leave and availability

Approved leave appears on the roster automatically. Managers see gaps before they build the week ahead.

Handle a mix of employment types

Full-time, part-time and casual carers are all managed in the same system.

Fill uncovered shifts quickly

Offer open shifts to available staff when someone calls in sick or coverage needs to be arranged at short notice.

Accurate timesheets for payroll

Clock-in data builds timesheets automatically. Managers approve before data goes to payroll.

How Urhere helps aged care workflows

Connect rostering, attendance, approvals and payroll preparation in one system.

Workflow

See exactly who is on shift right now

In aged care, managers need to know who is on the floor before service starts — not after a phone call to find out.

Urhere's attendance view shows which carers have clocked in, which shifts are uncovered and who has not yet arrived. You can see the full picture across your facility or across home care locations without making a single phone call.

Live attendance by shift and role
Uncovered shifts visible as they happen
View across facility and home care locations
Act before coverage gaps become harder to fill

Today's attendance

Mila's Moonshine

Mon 11 May

5 staff rostered

Jamie M.

Clocked in 9:02 AM

Clocked in

Sam R.

Break since 12:30 PM

On break

Kim L.

Rostered 9:00 AM

Late

Tom P.

Rostered 10:00 AM

Not clocked in

Alex L.

2:00 PM – 6:00 PM shift

Clocked in

Review attendance Open timesheets →

Workflow

Plan rosters around leave without losing visibility

Aged care teams have predictable annual leave patterns, but also frequent unplanned absences. Building a roster without knowing who is on approved leave — or who has flagged unavailability — leads to gaps that are discovered too late.

Urhere shows approved leave and staff availability directly when you are building the roster. When a carer submits a leave request, it sits in your inbox for approval. Once approved, it appears on the roster immediately so the next planner sees it without any extra steps.

Leave and availability visible in the roster view
Leave requests handled through the app
Approved leave reflected in real time
No separate leave tracking system needed

See leave management

Leave request — review

Tom P. · Annual leave · 19–21 May

Conflict

Leave type

Annual leave

Days requested

3 days

Leave balance

8.5 days

Roster conflict — week of 19 May

Jamie M. is already on leave 19–23 May. Only 3 staff rostered that week.

Roster coverage that week

Mon

Tue

Wed

Thu

Fri

Tue–Wed fall below minimum 3 staff if approved

Example roster-to-payroll week in aged care

Manage coverage changes, leave impacts and timesheet approvals across every shift without losing visibility.

Weekly planning

Build rosters around leave and availability

Use approved leave and staff availability to plan care coverage before the week starts.

Daily operations

Monitor attendance and fill gaps quickly

See who has clocked in by shift and offer uncovered work to available carers when absences happen.

Payroll prep

Approve worked hours with fewer corrections

Review attendance exceptions, approve timesheets and export clean payroll-ready data at period end.

Shift-level visibility across facilities and home care

Track coverage, attendance and pending approvals in one place so care managers can respond before service is affected.

Today's attendance

Mila's Moonshine

Mon 11 May

5 staff rostered

Jamie M.

Clocked in 9:02 AM

Clocked in

Sam R.

Break since 12:30 PM

On break

Kim L.

Rostered 9:00 AM

Late

Tom P.

Rostered 10:00 AM

Not clocked in

Alex L.

2:00 PM – 6:00 PM shift

Clocked in

Review attendance Open timesheets →

Key features used in this industry

Rostering software

Build and publish rosters for carers, nurses and support staff.

Time and attendance

See which carers are on shift and which positions are uncovered in real time.

Leave management

Manage leave requests so they appear on the roster before you finalise the week.

Shift swaps and offers

Fill uncovered shifts quickly when carers are sick or unavailable.

Timesheet software

Review and approve timesheets before they go to payroll.

Reports

Track hours worked and attendance patterns across your care team over time.

Common questions for aged care operators

Yes. Urhere is used by aged care and community care providers to manage rostering, attendance and timesheets for their care teams. It works for residential facilities and home care operations.

Yes. Urhere supports rostering across all hours of the day and night, including overnight shifts. You can build rosters that cover your facility around the clock.

Managers can see the uncovered shift and offer it to available staff immediately from Urhere. The shift offer goes out through the app and available carers can accept.

Yes. Home care operations can use Urhere to assign carers to client visits. Staff clock in from the mobile app when they arrive at a client home.

When a carer calls in sick, managers can see the uncovered shift immediately in Urhere and offer it to available staff. The shift offer goes through the app — available carers can accept without a phone chain.

Yes. Timesheets are built from actual clock-in data and reviewed by managers before export. Approved timesheets are exported to Xero Payroll or your payroll system — no manual re-entry needed.

$20 per location per month. Everything included.

Rostering, time and attendance, timesheets and payroll exports — one flat price per location. No per-user fees, no add-ons, no lock-in. Try free for 14 days.

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