Urhere vs Deputy
Both tools roster staff, record attendance and produce payroll-ready timesheets. The practical difference is the pricing model — Urhere is charged per location, Deputy is charged per user with paid add-on modules. This page compares the two on the details that change the decision, with a source and review date against every Deputy claim.
Urhere is $20 AUD per location, per month · 14-day free trial
Weekly roster
Mila's Moonshine · 12–18 May
Urhere vs Deputy — the short version
Urhere is best for
Single or multi-location shift-based businesses that want rostering, attendance, timesheets, leave and payroll exports in one subscription with a predictable per-location bill.
The alternative is best for
Teams that need Deputy's deeper scheduling automation — demand forecasting, labour optimisation, pay centres, SSO — and are comfortable paying per user plus add-ons for them.
Principal difference
Urhere covers the roster-to-payroll workflow in one plan. Deputy sells a platform in tiers, with payroll, HR, messaging and analytics as separately priced modules.
Pricing model
Per location versus per user. Urhere's bill changes when you open a location; Deputy's changes when you hire, and a minimum monthly spend applies on monthly plans.
Suitability in Australia
Both operate in Australia. Urhere exports to Xero Payroll, MYOB, Pronto and Excel, and its pay rate templates cover Australian award agreements.
Urhere and Deputy, feature by feature
Competitor details are taken from the vendor's own published pages on the date shown. Where a vendor does not publish a detail we mark it Not confirmed rather than claiming it is missing.
Pricing
Urhere
Per-locationOne flat price per location, per month. Every employee at that location uses Urhere at no extra cost.
Source · checked 4 Aug 2026
Deputy
Per-userCharged per user per month across three plans (Lite, Core, Pro), quoted in AUD excluding applicable taxes.
Source · checked 4 Aug 2026
Urhere
IncludedNo minimum team size and no minimum monthly spend — a single-location business pays for one location.
Deputy
Requires configurationA minimum monthly spend of A$30 per invoice applies to monthly Lite, Core and Pro plans (stated as effective from September 2025).
Source · checked 4 Aug 2026
Urhere
IncludedNo add-on modules. Rostering, attendance, timesheets, leave, employee records and payroll exports are part of the same subscription.
Deputy
Add-onPayroll, HR, Messaging+ and Analytics+ are priced separately per user per month; Messaging+ and Analytics+ are included in the Pro plan.
Source · checked 4 Aug 2026
Urhere
Included14-day free trial. No credit card required.
Deputy
Not confirmedDeputy offers a free trial. The trial length is not stated on its pricing page, so we have not published a figure.
Source · checked 4 Aug 2026
Rostering
Urhere
IncludedRoster several locations from one account, with role and area views per location and location-scoped manager access.
Deputy
Plan-dependentScheduling is on every plan; location hierarchies and pay centres are listed as Pro-plan features.
Source · checked 4 Aug 2026
Urhere
IncludedEmployees submit availability and unavailability; the roster flags clashes and double-bookings before you publish.
Deputy
AvailableLeave and availability management is listed on all plans.
Source · checked 4 Aug 2026
Urhere
IncludedEmployees request a swap, accept an offered shift or claim an open shift. Every request needs manager approval before the roster changes.
Deputy
AvailableShift swap and find-replacement are listed on all plans.
Source · checked 4 Aug 2026
Urhere
Requires configurationAI-assisted rostering is in limited beta and is enabled per workspace on request. Shift templates and copy-forward rostering are available to everyone.
Deputy
Plan-dependentAuto-scheduling, demand forecasting and labour optimisation are listed from the Core plan.
Source · checked 4 Aug 2026
Time & attendance
Urhere
IncludedEmployees clock in and out from the iOS or Android app.
Deputy
AvailableClock-in apps for tablet, mobile, web and watch are listed on all plans.
Source · checked 4 Aug 2026
Urhere
IncludedA shared tablet kiosk records on-site clock-ins, and QR-first check-in can be required at a location.
Deputy
Plan-dependentBasic time clocking is listed on all plans; biometric kiosk clocking with face-unlock is listed from the Core plan.
Source · checked 4 Aug 2026
Urhere
Requires configurationArea geofencing is a feature-gated option enabled per workspace, then configured per location or area.
Deputy
Plan-dependentGeofencing appears in the plan comparison table; the pricing page does not state which plans include it.
Source · checked 4 Aug 2026
Urhere
IncludedRecorded times land in a timesheet inbox. A manager adjusts and approves them before anything can be exported to payroll.
Deputy
Plan-dependentTimesheets are on all plans; timesheet auto-approval is listed from Core and advanced timesheets from Pro.
Source · checked 4 Aug 2026
Payroll & integrations
Urhere
IncludedApproved timesheets export directly to Xero Payroll, with earnings-rate mapping per pay item.
Source · checked 4 Aug 2026
Urhere
IncludedMYOB, Pronto and Excel exports are available in addition to Xero.
Source · checked 4 Aug 2026
Deputy
Add-onDeputy also sells its own Payroll module as a paid per-user add-on, available on all plans in Australia.
Source · checked 4 Aug 2026
Urhere
AU onlyPay rate templates cover penalties, overtime and allowances for Australian award agreements, and produce a per-shift cost ledger.
Checked 4 Aug 2026
Deputy
Plan-dependentAward Interpretation is listed from Lite; Advanced Award Interpretation is listed from Core.
Source · checked 4 Aug 2026
Employee management
Urhere
IncludedEmployees request leave in the app, managers approve it against the roster, and approved leave can sync to Xero Payroll leave types.
Deputy
AvailableLeave and availability management is listed on all plans.
Source · checked 4 Aug 2026
Urhere
IncludedEmployee profiles, pay details and onboarding document collection are part of the subscription.
Deputy
Add-onPaperless onboarding, document management and a career hub are part of the paid HR add-on.
Source · checked 4 Aug 2026
Reporting
Urhere
IncludedHours and cost per shift, per area and per location, with exports for finance.
Deputy
Plan-dependentBasic reporting is on Lite; Analytics+ is a paid add-on and is included in Pro.
Source · checked 4 Aug 2026
Support & implementation
Urhere
IncludedGuided setup with the Urhere team — locations, areas, roles, pay rules and payroll mapping configured with you.
Deputy
Plan-dependentSelf-serve onboarding is listed on Lite, a customer success manager from Core, and a dedicated customer success manager on Pro.
Source · checked 4 Aug 2026
Urhere
IncludedEmail support and the Urhere help centre for every customer.
Per location or per user — the cost question
The two products bill on different units, so the comparison depends on how many people work at each site.
Urhere — per location
$20 AUD per location, per month
One price per active location per month, whatever the headcount at that location. No add-on modules and no minimum team size, so the bill is the same whether a venue runs six staff or sixty.
Deputy — per user, plus add-ons
Lite is A$6.75, Core A$8.75 and Pro A$13 per user per month (AUD, excluding applicable taxes). Payroll, HR, Messaging+ and Analytics+ are priced separately per user per month, and a minimum monthly spend of A$30 per invoice applies to monthly plans.
Vendor pricing page · checked 4 Aug 2026
Deputy prices are taken from its published Australian pricing page on the date shown and exclude applicable taxes. Vendor pricing changes — check the current page before making a decision. We do not publish a savings figure because the answer depends entirely on your headcount per site.
What the workflow looks like in Urhere
Illustrative views of the screens involved in a week — rostering, clock-in, timesheet approval and payroll export.
Weekly roster
Mila's Moonshine · 12–18 May
Mon 11 May
Clock in — Bar staff
Mila's Moonshine
Your shift today
Start
2:00 PM
Finish
6:00 PM
Break
30 min
Role
Bar staff
Clocked in
2:04 PM · Manager notified
Timesheet approval
Pay period: 5–11 May
Jamie M.
38.5 hrs · 5 shifts
Sam R.
32 hrs · 4 shifts
Kim L.
1 exception to review
Tom P.
Missing clock-in — Wed shift
Alex L.
16 hrs · 2 shifts
Payroll export
Pay period: 5–11 May · Xero Payroll
Roster to payroll export, in one system
The same five steps every week — nothing is re-keyed between them.
-
1
Roster
Build and publish the roster per location, checking availability and clashes as you go.
-
2
Attendance
Employees clock in from the app, a shared kiosk or a QR check-in at the location.
-
3
Review
A manager reviews recorded times against the roster and adjusts exceptions.
-
4
Approved timesheet
Approval is an explicit step — nothing reaches payroll until a manager signs it off.
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5
Payroll export
Approved hours export to Xero Payroll, MYOB, Pronto or Excel with your earnings-rate mapping.
Moving from Deputy to Urhere
Most businesses run their first Urhere roster within a couple of weeks. We do the configuration with you rather than handing you a blank workspace.
Step 1
Set up locations and areas
We create your locations, areas and roles to match how each site actually runs.
Step 2
Bring employees across
Employee records are imported, including pay details and the documents you need on file.
Step 3
Configure pay rules and payroll mapping
Pay rate templates and earnings-rate mapping are set up and checked against a real pay period.
Step 4
Run a parallel week
Roster a week in Urhere alongside your current system and compare the approved timesheet before switching.
Where each option fits
An honest read, so you do not spend a trial finding out the hard way.
Urhere is a good fit when
- You run one or more locations with hourly or casual staff and want a predictable bill as headcount moves.
- You need rostering, attendance, timesheet approval and a payroll export in one place, not four modules.
- You export to Xero Payroll, MYOB, Pronto or Excel.
- You want the setup done with you, including pay rules and payroll mapping.
Deputy may fit better when
- You need demand forecasting, auto-scheduling or labour optimisation as a core part of how you roster.
- You want SSO, custom access levels, pay centres or a sandbox environment.
- You want payroll processing and an HR suite from the same vendor and accept per-user add-on pricing.
- You have a small team where per-user pricing works out lower than a per-location price.
Worth raising with us first
- Geofenced clock-in — it is a feature-gated option we enable per workspace, so tell us if you need it.
- Your payroll target and pay rules, so we can confirm the export before you commit.
- Anything you rely on today that is not in the table above — we would rather tell you it is missing now.
Common questions about switching from Deputy
Keep comparing
One flat price per location, per month.
Rostering, time and attendance, timesheets and payroll exports — one flat price per location. No per-user fees, no add-ons, no lock-in. Try free for 14 days.