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Urhere Australia
RosterElf alternative

Urhere vs RosterElf

Two Australian-built tools that both roster staff, record attendance and produce payroll-ready timesheets. The decision usually comes down to how you are billed — per location or per employee — and how much of the workflow sits in the base plan. Every RosterElf claim below carries the source and the date we checked it.

Urhere is $20 AUD per location, per month · 14-day free trial

Start free trial See pricing

Weekly roster

Mila's Moonshine · 12–18 May

Staff
Mon
Tue
Wed
Thu
Fri
Jamie M.
9–5
9–5
—
9–5
9–3
Sam R.
—
2–10
2–10
2–10
—
Kim L.
Annual leave
Tom P.
10–6
—
10–6
—
10–4
4 staff · 12 shifts · Draft Preview before publishing →
Quick verdict

Urhere vs RosterElf — the short version

Urhere is best for

Multi-location businesses that want one predictable per-location bill covering rostering, attendance, timesheet approval, leave, employee records and payroll exports.

The alternative is best for

Small teams who want a low per-employee price for rostering and time tracking and are happy to add the HR module later if they need onboarding and documents.

Principal difference

The unit you are billed on, and where employee onboarding sits. Urhere includes employee records and onboarding documents in the one plan; RosterElf places digital onboarding and contracts in its Full Suite plan or its separate HR module.

Pricing model

Per location versus per employee, with RosterElf also applying minimum seat counts and quoting prices excluding GST.

Suitability in Australia

Both are built for Australian businesses. Urhere exports to Xero Payroll, MYOB, Pronto and Excel; RosterElf lists Xero and MYOB.

Feature comparison

Urhere and RosterElf, feature by feature

Competitor details are taken from the vendor's own published pages on the date shown. Where a vendor does not publish a detail we mark it Not confirmed rather than claiming it is missing.

Pricing

Pricing model

Urhere

Per-location

One flat price per location, per month. Every employee at that location is included.

Source · checked 4 Aug 2026

RosterElf

Per-user

Charged per employee per month. Core is A$6 on annual billing or A$8 monthly; Full Suite is A$7 annual or A$10 monthly. Prices exclude GST.

Source · checked 4 Aug 2026

Minimum seats

Urhere

Included

No minimum team size and no minimum monthly spend.

RosterElf

Requires configuration

Monthly billing has a minimum of 3 active staff and annual billing a minimum of 10 seats; below that you are billed at the minimum.

Source · checked 4 Aug 2026

Paid add-on modules

Urhere

Included

No add-on modules — rostering, attendance, timesheets, leave, employee records and payroll exports are in the one subscription.

RosterElf

Add-on

HR functionality sits in a separate HR module (A$3 per employee per month annual, A$4 monthly) or in the higher Full Suite plan.

Source · checked 4 Aug 2026

Free trial

Urhere

Included

14-day free trial. No credit card required.

RosterElf

Included

A 15-day free trial with full feature access is published, with no credit card required to start.

Source · checked 4 Aug 2026

Rostering

Multi-location rostering

Urhere

Included

Roster several locations from one account, with role and area views per location and location-scoped manager access.

RosterElf

Available

Multi-site rosters, roster templates and staff availability are listed as rostering features.

Source · checked 4 Aug 2026

Availability and clash checks

Urhere

Included

Employees submit availability and unavailability; the roster flags clashes and double-bookings before you publish.

RosterElf

Available

Staff availability is listed as a rostering feature.

Source · checked 4 Aug 2026

Shift swaps, offers and open-shift claims

Urhere

Included

Employees request a swap, accept an offered shift or claim an open shift, and a manager approves before the roster changes.

RosterElf

Available

Shift swaps and open shifts are listed as features.

Source · checked 4 Aug 2026

Automated roster generation

Urhere

Requires configuration

AI-assisted rostering is in limited beta and enabled per workspace on request. Shift templates and copy-forward rostering are available to everyone.

RosterElf

Available

Auto-scheduling and AI-assisted rostering are listed as rostering features.

Source · checked 4 Aug 2026

Time & attendance

Mobile clock-in

Urhere

Included

Employees clock in and out from the iOS or Android app.

RosterElf

Available

An employee mobile app and time clock app are listed as features.

Source · checked 4 Aug 2026

Shared kiosk and QR clock-in

Urhere

Included

A shared tablet kiosk records on-site clock-ins, and QR-first check-in can be required at a location.

RosterElf

Available

A kiosk time clock with photo proof is listed as a time and attendance feature. QR-based check-in is not confirmed from the published pages.

Source · checked 4 Aug 2026

GPS and geofenced clock-in

Urhere

Requires configuration

Area geofencing is a feature-gated option enabled per workspace, then configured per location or area.

RosterElf

Plan-dependent

GPS clock-ins, geofencing and photo proof are listed with time and attendance, which is described as part of the Core plan.

Source · checked 4 Aug 2026

Timesheet review and approval

Urhere

Included

Recorded times land in a timesheet inbox. A manager adjusts and approves them before anything can be exported to payroll.

RosterElf

Available

Timesheet approvals and payroll-ready timesheets are listed as features.

Source · checked 4 Aug 2026

Payroll & integrations

Xero Payroll export (Australia)

Urhere

Included

Approved timesheets export directly to Xero Payroll, with earnings-rate mapping per pay item.

Source · checked 4 Aug 2026

RosterElf

Available

Xero is listed as a payroll integration and exports are described as payroll-ready.

Source · checked 4 Aug 2026

Other payroll export targets

Urhere

Included

MYOB, Pronto and Excel exports are available in addition to Xero.

Source · checked 4 Aug 2026

RosterElf

Available

MYOB is listed alongside Xero. Other named payroll targets are not confirmed from the published pages.

Source · checked 4 Aug 2026

Award-based pay rules

Urhere

AU only

Pay rate templates cover penalties, overtime and allowances for Australian award agreements, and produce a per-shift cost ledger.

Checked 4 Aug 2026

RosterElf

Included

Award interpretation is listed in the Core plan.

Source · checked 4 Aug 2026

Employee management

Leave requests and approvals

Urhere

Included

Employees request leave in the app, managers approve it against the roster, and approved leave can sync to Xero Payroll leave types.

RosterElf

Available

Leave management is listed as a feature.

Source · checked 4 Aug 2026

Employee records and onboarding documents

Urhere

Included

Employee profiles, pay details and onboarding document collection are part of the subscription.

RosterElf

Plan-dependent

Digital onboarding and contracts are listed in the Full Suite plan or the separate HR module, not in Core.

Source · checked 4 Aug 2026

Reporting

Hours and cost reporting

Urhere

Included

Hours and cost per shift, per area and per location, with exports for finance.

RosterElf

Available

Roster reporting and live budget tracking are listed as features.

Source · checked 4 Aug 2026

Support & implementation

Implementation and onboarding help

Urhere

Included

Guided setup with the Urhere team — locations, areas, roles, pay rules and payroll mapping configured with you.

RosterElf

Not confirmed

Implementation assistance is not described per plan on the published pricing page. Ask the vendor what is included.

Source · checked 4 Aug 2026

Pricing model

Per location or per employee

RosterElf is cheaper for a handful of people at one site. Urhere is more predictable once a site has a real roster on it, because the price does not move with headcount.

Urhere — per location

$20 AUD per location, per month

One price per active location per month, with no minimum team size and no add-on modules. Adding a casual for the summer does not change the bill.

See pricing

RosterElf — per employee, plus an HR module

Core is A$6 per employee per month on annual billing (A$8 monthly) and Full Suite A$7 annual (A$10 monthly). The HR module is priced separately at A$3 per employee per month on annual billing. Monthly plans have a 3-staff minimum, annual plans a 10-seat minimum, and prices exclude GST.

Vendor pricing page · checked 4 Aug 2026

RosterElf prices are taken from its published pricing page on the date shown and exclude GST. Vendor pricing changes — check the current page before making a decision. We do not publish a savings figure because it depends entirely on your headcount per site.

In the product

What the workflow looks like in Urhere

Illustrative views of a normal week — rostering, clock-in, timesheet approval and payroll export.

Weekly roster

Mila's Moonshine · 12–18 May

Staff
Mon
Tue
Wed
Thu
Fri
Jamie M.
9–5
9–5
—
9–5
9–3
Sam R.
—
2–10
2–10
2–10
—
Kim L.
Annual leave
Tom P.
10–6
—
10–6
—
10–4
4 staff · 12 shifts · Draft Preview before publishing →
Build the roster per location, with roles and areas, then publish it to the team.

Today's attendance

Mila's Moonshine

Mon 11 May

5 staff rostered

Jamie M.

Clocked in 9:02 AM

Clocked in

Sam R.

Break since 12:30 PM

On break

Kim L.

Rostered 9:00 AM

Late

Tom P.

Rostered 10:00 AM

Not clocked in

Alex L.

2:00 PM – 6:00 PM shift

Clocked in
Review attendance Open timesheets →
Attendance is recorded against the rostered shift, so exceptions are obvious.

Timesheet approval

Pay period: 5–11 May

3 pending

Jamie M.

38.5 hrs · 5 shifts

Approved

Sam R.

32 hrs · 4 shifts

Pending

Kim L.

1 exception to review

Exception

Tom P.

Missing clock-in — Wed shift

Review

Alex L.

16 hrs · 2 shifts

Pending
1 of 5 approved Review all timesheets →
Recorded times arrive in the timesheet inbox for a manager to adjust and approve.

Payroll export

Pay period: 5–11 May · Xero Payroll

Ready
Timesheets approved 5 of 5
Total hours 143.5 hrs
Pay items mapped All mapped
Destination Xero Payroll
Manual re-entry required None
Approved timesheets export to Xero Payroll, MYOB, Pronto or Excel.
End-to-end workflow

Roster to payroll export, in one system

The same five steps every week — nothing is re-keyed between them.

  1. 1

    Roster

    Build and publish the roster per location, checking availability and clashes as you go.

  2. 2

    Attendance

    Employees clock in from the app, a shared kiosk or a QR check-in at the location.

  3. 3

    Review

    A manager reviews recorded times against the roster and adjusts exceptions.

  4. 4

    Approved timesheet

    Approval is an explicit step — nothing reaches payroll until a manager signs it off.

  5. 5

    Payroll export

    Approved hours export to Xero Payroll, MYOB, Pronto or Excel with your earnings-rate mapping.

Switching

Moving from RosterElf to Urhere

We configure the workspace with you rather than handing over an empty account.

Step 1

Set up locations and areas

Your locations, areas and roles are created to match how each site actually runs.

Step 2

Bring employees across

Employee records are imported, including pay details and the documents you need on file.

Step 3

Configure pay rules and payroll mapping

Pay rate templates and earnings-rate mapping are set up and checked against a real pay period.

Step 4

Run a parallel week

Roster a week in Urhere alongside your current system and compare the approved timesheet before switching.

Is it the right fit?

Where each option fits

An honest read, so you do not spend a trial finding out the hard way.

Urhere is a good fit when

  • You run several locations and want the bill tied to sites rather than headcount.
  • You want employee records and onboarding documents in the same plan as rostering.
  • You export to Xero Payroll, MYOB, Pronto or Excel.
  • You want the setup, pay rules and payroll mapping done with you.

RosterElf may fit better when

  • You have a small team at a single site and a low per-employee price works out cheaper.
  • You only need rostering and time tracking, and can leave HR features out.
  • You want auto-scheduling generally available today rather than as an opt-in beta.

Worth raising with us first

  • Geofenced clock-in — a feature-gated option we enable per workspace, so tell us if you need it.
  • Your payroll target and pay rules, so we can confirm the export before you commit.
  • Anything you rely on today that is not in the table above.

Common questions about switching from RosterElf

Urhere charges one flat price per active location per month with every employee at that location included. RosterElf charges per employee per month — Core at A$6 on annual billing or A$8 monthly, Full Suite at A$7 or A$10 — with minimum seat counts and prices excluding GST. Which is cheaper depends on how many people work at each site.
Yes. Employee profiles, pay details and onboarding document collection are part of the same subscription. RosterElf lists digital onboarding and contracts in its Full Suite plan or its separately priced HR module.
Employee records are imported during onboarding and we set up your locations, areas, roles and pay rules with you. Tell us what you hold in RosterElf today and we will confirm what can be carried over before you start.
Xero Payroll, MYOB, Pronto and Excel. Approved timesheets are mapped to your earnings rates so the export matches how you pay people.
Urhere holds pay rate templates covering penalties, overtime and allowances for Australian award agreements, and produces a cost ledger per shift. It is a calculation and record-keeping tool, not advice on your obligations as an employer.
Most businesses are rostering in Urhere within a couple of weeks, including a parallel week where you roster in both systems and compare the approved timesheet before cutting over.

Keep comparing

Australia Deputy alternative Pricing Rostering software

One flat price per location, per month.

Rostering, time and attendance, timesheets and payroll exports — one flat price per location. No per-user fees, no add-ons, no lock-in. Try free for 14 days.

Start free trial See pricing